Minutes: October 17th, 2005

The regular meeting of the Sleepy Hollow Corporate Authorities was called
to order at 7:30 p.m. In attendance were President Pickett, Trustees Ander,
Finney, Prigge, Wind, and Ziemba, Police Chief Montalbano, Finance Director
Volkening, and Clerk Olson. Trustee Getz was absent.

President Pickett
explained the rules for speaking under the public comments section of
the meeting.

MINUTES:
1. ZIEMBA MOVED WITH A SECOND FROM ANDER TO APPROVE THE REGULAR MEETING
MINUTES OF OCTOBER 3, 2005. The minutes were amended as follows: Page
2, ZBA, #1, change third sentence to "The Board directed the Village
Attorney to review and compare the ordinance language with state law and
suggest possible modifications." Page 2, Attorney, #2, time of the
hearing should be 6:45 P.M. Page 3, Comments from Public, #1, change to
"…cars parked on the seller’s side of the street." Page 3,
Police, add names of officers: Rodeback and Pokorney. Page 4, Old Business,
#1, first sentence, change "mowed" to "finished."
MOTION PASSED. The Board suggested the two police officers be formally
recognized for their work on the on the recording equipment.

PRESIDENT:
1. The Northern Kane County Chamber of Commerce presented Sleepy Hollow
with a certificate of appreciation for mutual respect at an awards meeting.
This certificate was awarded to all area villages.
2. The Cable Consortium met after receiving the draft agreement back from
Comcast. The agreement has been given to the negotiating committee for
review who will report back to the full consortium in November. The current
agreement may be extended if a new agreement is not in place by the expiration
date of December 31st.
3. We received notice from Algonquin of its variance request to Kane County
on the County’s storm water ordinance. This is for a development at Randall
and County Line Roads in Algonquin.
4. Sears has advised President Pickett that they have been unable to sub-lease
the building at Locust/Route 72 and will be using the building as a merchandise
review center for sample displays until the lease ends in 2007.

CLERK:
1. ANDER MOVED WITH A SECOND FROM FINNEY TO AUTHORIZE HAFEMAN’S EVERGREENS
TO SELL CHRISTMAS TREES FROM NOVEMBER 23 THROUGH DECEMBER 23, 2005. MOTION
PASSED.
2. FINNEY MOVED WITH A SECOND FROM ANDER TO APPROVE ORDINANCE NO. 2005-18
ENTITLED "AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN PROPERTY OWNED
BY THE VILLAGE." This is for the sale of two used computers to a
not-for-profit organization. AYE: FINNEY, ANDER, PRIGGE, WIND, ZIEMBA.
MOTION PASSED.

PLAN COMMISSION:
No report.

ZONING COMMISSION:
No report.

ZBA:
No report.
ATTORNEY:
1. ZIEMBA MOVED WITH A SECOND FROM WIND TO APPROVE RESOLUTION NO. 342
ENTITLED "A RESOLUTION ESTABLISHING A FEE FOR APPLICATION FOR A VARIANCE
IN THE VILLAGE." The Board questioned why the fee was increased from
$75 to $100. The increase was approved last spring. MOTION PASSED WITH
FINNEY AND ZIEMBA VOTING NAY.
2. The Board discussed the resolution which approves the change of the
roadway designation on Whitney Road to a use for general public purposes,
which is the same use as an adjoining parcel owned by the Village. ANDER
MOVED WITH A SECOND FROM ZIEMBA TO APPROVE RESOLUTION NO. 343 ENTITLED
"A RESOLUTION REGARDING MODIFICATION OF THE USE OF THE PARCEL OF
LAND DESIGNATED AS ‘WHITNEY ROAD’ IN THE VILLAGE." MOTION PASSED.

ENGINEER:
1. The projects update report was reviewed. The sewer connection investigation
is centered on one of the apartment buildings, which is where there appears
to be water infiltration into the village system.

Don Olson and Rob
Capps of National Waterworks made a presentation on the various water
meter reading programs available to the Village. The purchase of a new
system would allow accurate meter readings every month. The cost varies
for different systems, but would be over $10,000. However, accurate meter
readings would result in more accurate water billing and increased revenue
to the Village. The Village may wish to require a new meter system for
any future developments coming into the Village. National Waterworks offered
a free analysis of our current system and how a new system could save
the Village in costs and increase its revenue. The analysis was requested.
There is an approximately 20% loss in water revenues compared to what
the Village pays Elgin, partially due to leakage and inaccurate meters
in many homes.

DIRECTOR OF FINANCE:
1. ZIEMBA MOVED WITH A SECOND FROM ANDER TO APPROVE THE ACCOUNTS PAYABLE
OF OCTOBER 17, 2005 IN THE AMOUNT OF $105,531.29. AYE: ZIEMBA, ANDER,
FINNEY, PRIGGE, WIND. MOTION PASSED.
2. Bids were presented for a new network server. ZIEMBA MOVED WITH A SECOND
FROM WIND TO APPROVE THE PURCHASE OF THE HP PROLIANT SERVER FROM CDW-G
IN THE AMOUNT OF $9,779.20. AYE: ZIEMBA, WIND, ANDER, FINNEY, PRIGGE.
MOTION PASSED.

COMMENTS FROM THE
PUBLIC:
There were no comments from the public.

PARKS, ROADS &
STREETS:
No report.

FINANCE:
1. Trustee Ziemba reviewed the five month financial statements. In comparing
these with last year’s statements, the revenues this year are $26,000
higher but expenses are $57,000 higher. The increased revenue is due to
higher income tax revenue. Expenses are a timing issue (with an extra
payroll). Trustee Ziemba also noted that the Village received a $10,000+
check for a wetland mitigation sale.

WATER & SEWER:
No report.
POLICE & PUBLIC SAFETY:
1. The Police Dept. received a thank you from the Carpentersville Police
Dept. for recent police assistance to their department.

PUBLIC BUILDINGS &
ENVIRONMENTAL:
1. Trustee Ander met with a representative from Land and Water Resources
regarding the new pathway from the Village Hall to the Township property
and the pathway has since been mowed. We should apply for any available
grants to obtain the funds to finish this pathway more permanently. President
Pickett believes that the application for funding is due in June or July.
Trustee Ander requested that we maintain the path so that it does not
grow over. The bridge on the path also needs repairs which may be a good
project for the Service Club.

BUILDING & ZONING
ENFORCEMENT:
No report.

OLD BUSINESS:
1. Trustee Ziemba, because of the Attorney’s General statement that "draft"
minutes should not be made available to the public prior to approval,
suggested that the procedures manual be modified to remove the requirement
regarding draft minutes. After Board discussion, it was decided to modify
the procedures manual that if the committee does not approve meeting minutes
within 30 days of the meeting, that the draft minutes should at least
be on file with the clerk. Draft language modifying this part of the procedures
will be submitted to the Board for review.
2. Arc Disposal will start trash pick up on for the entire Village on
Wednesdays on November 2nd and all residents will receive a $2.00 credit
on their next bill for this change. The Board also discussed the Arc request
to require residents to "rent" their trash receptacles and use
one large recycling container supplied by Arc. Recycling would then only
be picked up every other week. The Board was not generally favorable to
this request, but no decision was made.
3. The realtor was asked to move the "for sale" sign at the
house on Saratoga out of the right-of-way and did so.

NEW BUSINESS:
No report.

WIND MOVED WITH A
SECOND FROM ZIEMBA TO ADJOURN THE MEETING AT 9:08 P.M. MOTION PASSED.

Respectfully submitted,

Norine Olson
Village Clerk