JANUARY 17, 2005
The regular meeting of the Sleepy Hollow Corporate
Authorities was called to order at 7:30 p.m.
In attendance were President Pickett, Trustees Ander, Finney, Getz,
Grom, and Wind, Police Chief Montalbano, Finance Director Volkening, and Clerk
Olson. Trustee Ziemba was absent.
President Pickett explained the rules for speaking
under the public comments section of the meeting.
MINUTES:
1. WIND
MOVED WITH A SECOND FROM GROM TO APPROVE THE REGULAR MEETING MINUTES OF JANUARY
3, 2005. Minutes should be amended
on page 2, under Water & Sewer to note that the ordinance relates to a rate
increase. MOTION PASSED.
PRESIDENT:
1. The
Board had no objections to the draft cable franchise agreement prepared for the
Fox Valley Regional Cable Commission .
Upon approval by all commission members, the draft proposal will be
submitted to Comcast for their consideration.
2. Target
“porkchop”. It is West Dundee’s
decision whether they wish to remove the turning restrictions for Target at the Locust Drive
entrance/exit. Sleepy Hollow has no
objections to their doing so.
CLERK:
1. Newsletter articles should be
submitted to the clerk by mid-February.
The newsletter will go out in March.
PLAN COMMISSION:
1. Lakeland Development has paid the
$5,000 fee in advance of filing their petition for the Bright property.
ZONING COMMISSION:
No report.
ZBA:
No report.
ATTORNEY:
1. The
PUD ordinance is still undergoing changes and clarification. Trustee Grom discussed several concerns
which will be conveyed to the Village Attorney so that he can possibly finalize
this for approval at the next board meeting.
A new draft with changes red-lined should be distributed to the board
for review prior to the meeting.
ENGINEER:
1. The Board asked that the engineers list
more detail on their billing statements with specific work done and
date and time expended for each item.
2. There was no projects status report.
DIRECTOR OF FINANCE:
1. GROM
MOVED WITH A SECOND FROM GETZ TO APPROVE THE ACCOUNTS PAYABLE OF JANUARY 17,
2005 IN THE AMOUNT OF $68,855.94. AYE:
GROM, GETZ, ANDER, FINNEY, WIND. MOTION
PASSED.
2. The budget packets will be distributed
at the end of the month.
REGULAR MEETING MINUTESJANUARY 17, 2005
COMMENTS FROM THE PUBLIC:
There were no comments from the public.
PARKS, ROADS & STREETS:
1. We are
in contact with KDOT regarding the traffic light at Joy and Randall. The right turn lane on Joy needs
improvements.
2. The Public Works diesel fuel leak was the result of a bad
coupling which has been repaired; it is only the
ground that needs cleaning
from the drip and this will be done in the spring. The dump pile should also be addressed at that time.
3. The snowplowing by Public Works was
complimented in a recent newspaper article.
FINANCE:
No report.
WATER & SEWER:
No report.
POLICE & PUBLIC SAFETY:
1. The Police Dept. received thanks from
Northeastern Illinois University for its services concerning the
police officer exam.
PUBLIC BUILDINGS & ENVIRONMENTAL:
1. A contact report complained about
garbage trucks using Sleepy Hollow Road that may not be servicing our
residents. If
they are not, they should be ticketed.
BUILDING & ZONING ENFORCEMENT:
1. There was a meeting concerning the
Rainbow Court new home construction.
The boundary dispute
between the neighbors is no longer an issue.
2. We have received a variance application
for construction of a new house on an undersized lot on Joy Lane.
OLD BUSINESS:
1. There
was no update on the watershed project, business hours of operation, or
affordable housing.
2. We
should have a draft ordinance in February for developer transition fees.
3. Green Communities Project. Trustee Grom summarized the demonstration
project plan submitted by
Watershed Resource Consultants (WRC) and requested
action on several issues related to this project. The Board discussed the project, including the recommended bridge
replacement at a cost of about $100,000 alone.
The entire project cost is estimated at approximately $309,000 and will
be done in phases over a period of time.
GROM MOVED WITH A SECOND FROM ANDER THAT WE APPROVE THE CONCEPT PLAN
FOR THE GREEN COMMUNITIES DEMONSTRATION PROJECT, ALSO CALLED THE MUNICIPAL
CENTER GREEN INFRASTRUCTURE PLAN.
MOTION PASSED BY VOICE VOTE WITH GETZ VOTING NAY. Trustee Getz said he voted nay after
speaking with many residents who voiced objections to the Village spending
money on anything that was not absolutely necessary. The Board approved Trustee Grom starting the investigation and
application process for grants and other possible funding for the project. The Board also agreed that Trustee Grom
could apply to the Pollution Prevention Internship Program which, if accepted,
would supply the Village with a student intern for the summer who, among other
tasks, could identify opportunities for pollution prevention.
REGULAR MEETING MINUTESJANUARY 17, 2005
There would be no cost to the Village for this intern
if we are accepted in the program.
Lastly, the Board approved the establishment of a study/advisory group
by Trustee Grom, to be comprised of Village residents who would monitor and
further the goals of the Green Communities Plan.
4. There is no update on the Elgin
boundary agreement, but a meeting will be set up in the near future with the
municipalities since there is a new village manager.
5. Sale of Whitney Road stub. An adjacent resident has expressed interest
in acquiring this parcel to
build an addition on their home. If sold, the Village would follow the same
procedures as used for the sale of the
road stubs on Hilltop and Beau Brummel last year. The Village could retain title to the
property by rededicating the land for a use other than a roadway, but this
would require a court petition. The
homeowners could then expand on their property without the current set back
restrictions. This matter will be
considered further at the next board meeting.
NEW BUSINESS:
1. Trustee
Ander suggested the Village subscribe to Small Cities Publishing, a site for municipalities,
which has a $35 annual fee. This should
be included in the budget.
ANDER MOVED WITH A SECOND FROM WIND TO ADJOURN THE
MEETING AT 9:38 P.M. MOTION PASSED.
Respectfully submitted,
Norine Olson
Village Clerk
