REGULAR MEETING MINUTES
August 19, 2002
The regular meeting of the Sleepy Hollow Corporate Authorities was called to order at 7:30 p.m. In attendance were President Pickett; Trustees Getz, Grom, Merkel, Morris, and Rzonca; Police Chief Montalbano; Director of Finance Volkening; and Clerk Olson. Trustee Ziemba was absent.
President Pickett explained the rules for speaking under public comment.
MINUTES:
1. GROM MOVED WITH A SECOND FROM MERKEL TO APPROVE THE PUBLIC HEARING MINUTES OF JULY 15, 2002 AS SUBMITTED. MOTION PASSED BY VOICE VOTE WITH GETZ, MERKEL, MORRIS & RZONCA ABSTAINING.
2. MORRIS MOVED WITH A SECOND FROM GROM TO APPROVE THE REGULAR MEETING MINUTES OF AUGUST 5, 2002 AS SUBMITTED. MOTION PASSED BY VOICE VOTE WITH MERKEL ABSTAINING.
PRESIDENT:
1. No board members plan to attend the Illinois Municipal League conference.
2. MORRIS MOVED WITH A SECOND FROM GETZ TO APPROVE THE APPOINTMENT OF JIM HENDRICKS TO THE PLAN COMMISSION. MOTION PASSED BY VOICE VOTE.
CLERK:
1. RZONCA MOVED WITH A SECOND FROM MORRIS TO APPROVE ORDINANCE NO. 2002-22 ENTITLED “AN ORDINANCE ADOPTING THE NATIONAL ELECTRICAL CODE (NFPA 70), 2002 EDITION, AS A PART OF THE BUILDING CODE OF THE VILLAGE.” AYE: RZONCA, MORRIS, GETZ, GROM, MERKEL. MOTION PASSED.
2. MORRIS MOVED WITH A SECOND FROM MERKEL TO APPROVE ORDINANCE NO. 2002-23 ENTITLED “AN ORDINANCE AMENDING THE SIMPLIFIED MUNICIPAL TELECOMMUNICATIONS TAX RATE FOR THE VILLAGE.” AYE: MORRIS, MERKEL, GETZ, GROM, RZONCA. MOTION PASSED.
3. We have not received a response from Bay Ridge Motors on the squad car bid. Clerk was directed to send one final letter and action will be taken at the next board meeting.
PLAN COMMISSION:
No report.
ZONING COMMISSION:
No report.
ZBA:
No report.
ATTORNEY:
No report.
ENGINEER:
1. MERKEL MOVED WITH A SECOND FROM GETZ TO AUTHORIZE THE VILLAGE PRESIDENT TO SIGN THE PERMIT REQUEST FROM THE EPA FOR THE THOROBRED WATER MAIN WORK. MOTION PASSED BY VOICE VOTE.
DIRECTOR OF FINANCE:
1. MERKEL MOVED WITH A SECOND FROM RZONCA TO APPROVE THE WARRANTS IN THE AMOUNT OF $90,658.13. We are tracking the work of the new village landscapers to monitor the horticulture work quality. AYE: MERKEL, RZONCA, GETZ, GROM, MORRIS. MOTION PASSED.
2. The current financial statements were briefly discussed.
MERKEL MOVED WITH A SECOND FROM RZONCA TO AMEND THE AGENDA TO MOVE KEVIN CAVENY TO SPEAK BEFORE PUBLIC COMMENTS. MOTION PASSED BY VOICE VOTE.
Kevin Caveny of Illinois American Water Company discussed their plans for reading water meters starting this fall and described the identification the employees will use when readings meters. They expect one person to read meters three days each month.
COMMENTS FROM THE PUBLIC:
1. Mike Ander of Sharon Drive advised the Board of presentations he and his wife are making in support of saving the “Michalski” property.
2. Kathy Jaskowiak of Surrey Lane requested two officers to traffic control at the annual Fun Fair at Sleepy Hollow School and permission for special event parking around the area. The Board asked her to meet with the Police Chief to work out parking arrangements and report back to the Board at the next meeting.
3. Don Rage, Kane County Board member, requested that the Village advise whether or not it objects to a possible acquisition of the Michalski property by the Forest Preserve.
PARKS, ROADS & STREETS:
No report.
FINANCE:
No report.
WATER:
1. The property on Route 72 at Locust has a delinquent water bill. MERKEL MOVED WITH A SECOND FROM MORRIS TO DIRECT THE CLERK TO PLACE A LIEN ON THE PROPERTY IN THE AMOUNT OF $1,312.20 PLUS COSTS. AYE: MERKEL, MORRIS, GETZ, GROM, RZONCA. MOTION PASSED.
2. We received a letter from the IEPA concerning a permit. The referenced project was canceled and the IEPA will be so advised.
POLICE & PUBLIC SAFETY:
1. GETZ MOVED WITH A SECOND FROM MERKEL TO HIRE ERIC NOWAK AT $8/HOUR AS A PART TIME OFFICER, EFFECTIVE IMMEDIATELY. AYE: GETZ, MERKEL, GROM, MORRIS, RZONCA. MOTION PASSED.
2. The Police Dept. anticipates it will require an additional $1,500 for training expenses that was not included in the budget. No action will be taken until it exceeds the appropriations line item.
PUBLIC BUILDINGS & ENVIRONMENTAL:
1. A draft request for proposals for trash pick up was discussed and minor changes suggested. The final draft will be given to all for approval. We anticipate receiving bids in October.
BUILDING & ZONING ENFORCEMENT:
No report.
OLD BUSINESS:
1. The Elm Court hook up will be discussed at the next meeting.
2. The proposed resolution in support of the Bolz bridge was discussed. MORRIS MOVED WITH A SECOND FROM GETZ TO APPROVE RESOLUTION NO. 309 ENTITLED “RESOLUTION SUPPORTING THE CONSTRUCTION OF THE LONGMEADOW PARKWAY (BOLZ) BRIDGE CORRIDOR AND A LOCAL BRIDGE STUDY FOR DUNDEE TOWNSHIP”. Kane County Board member Don Rage and a former employee of D.O.T. described the proposed “Bolz” bridge corridor and answered questions from the Board. RZONCA MOVED WITH A SECOND FROM MORRIS TO STRIKE THE SECOND CLAUS OF THE 7th AND 9th PARAGRAPHS OF THE RESOLUTION REFERRING TO A TWO LANE BRIDGE. It was noted that the County will be paying for only 10% of the project. THE MOTION AND AMENDMENTS PASSED BY VOICE VOTE WITH RZONCA RECUSING HIMSELF.
3. MORRIS MOVED WITH A SECOND FROM GROM TO AUTHORIZE A LETTER TO BE SENT THAT THE VILLAGE BOARD DOES NOT OPPOSE THE PURCHASE OF THE PROPERTY KNOWN AS THE “MICHALSKI PROPERTY” FOR THE PURPOSE OF GREEN SPACE, PARK, FOREST PRESERVE, OR SIMILAR USE. The Board briefly discussed this property with input from Kane County Board member Don Rage. MOTION PASSED BY VOICE VOTE.
NEW BUSINESS:
1. The wetland mitigation bank issue will be presented at the next meeting by Land & Water Resources, Inc.
MORRIS MOVED WITH A SECOND FROM GETZ TO ADJOURN TO EXECUTIVE SESSION AT 9:15 P.M. FOR THE PURPOSE OF DISCUSSING PERSONNEL PURSUANT TO ’2(C)(1) OF THE OPEN MEETINGS ACT. MOTION PASSED BY VOICE VOTE.
*****************************
The regular meeting reconvened at 9:58 p.m.
MORRIS MOVED WITH A SECOND FROM MERKEL TO ACCEPT THE POLICE CHIEF’S REQUEST TO PERMIT HIM TO REALLOCATE HIS PENSION PLAN ASSETS TO THE DIFFERENT FUNDS CONTAINED IN THE MEMO DATED 8/16/02 FROM ELLEN VOLKENING TO THE BOARD. The Police Chief was present in the executive session to express to the Board that this change was his desire and he understood that the Board made no judgment as to the quality of the investments. A letter will be sent to the investment company as required in the plan.
Board discussed notification to the Park District of its vote on the bike route map. The Clerk was directed to send a letter with the motion from July 1st meeting.
MORRIS MOVED WITH A SECOND FROM RZONCA TO ADJOURN THE MEETING AT 10:00 P.M. MOTION PASSED BY VOICE VOTE.
Respectfully submitted,
Norine Olson
Village Clerk
