REGULAR MEETING MINUTES DECEMBER 17, 2001
The regular meeting of the Sleepy Hollow Corporate Authorities was called to order at 7:30 p.m. In attendance were President Pickett; Trustees Getz, Grom, Morris, Rzonca, and Ziemba; Police Chief Montalbano; Treasurer Panning; and Clerk Olson. Trustee Merkel was absent.
MINUTES:
1. GETZ MOVED WITH A SECOND FROM RZONCA TO APPROVE THE SPECIAL MEETING MINUTES OF DECEMBER 2, 2001 AS SUBMITTED. MOTION PASSED BY VOICE VOTE.
2. GETZ MOVED WITH A SECOND FROM GROM TO APPROVE THE PUBLIC HEARING MINUTES OF DECEMBER 3, 2001 AS SUBMITTED. MOTION PASSED BY VOICE VOTE.
3. GROM MOVED WITH A SECOND FROM RZONCA TO APPROVE THE REGULAR MEETING MINUTES OF DECEMBER 3, 2001 AS SUBMITTED. MOTION PASSED BY VOICE VOTE.
4. GETZ MOVED WITH A SECOND FROM GROM TO APPROVE THE SPECIAL MEETING MINUTES OF DECEMBER 9, 2001 AS SUBMITTED. MOTION PASSED BY VOICE VOTE WITH RZONCA ABSTAINING.
President Pickett explained the rules for speaking under Public Comments.
PRESIDENT:
1. AT&T sent notice that they are eliminating The Movie Channel on analog.
2. As part of the Village emergency plans, we must enter into an agreement with the Red Cross. GETZ MOVED WITH A SECOND FROM GROM TO AUTHORIZE THE VILLAGE PRESIDENT TO SIGN THE STATEMENT OF UNDERSTANDING BETWEEN THE AMERICAN RED CROSS AND THE VILLAGE. MOTION PASSED BY VOICE VOTE.
CLERK:
1. The proposed lease agreement between Wayne Kaschub and the Village will be sent to the Village Attorney for review. Trustee Grom questioned portions of this property that may be under the new Kane County Storm Water Ordinance and if the lessee should be notified.
2. GROM MOVED WITH A SECOND FROM RZONCA TO APPROVE ORDINANCE NO. 2001-23 ENTITLED “AN ORDINANCE ESTABLISHING DATES OF REGULAR MEETINGS OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW, KANE COUNTY, ILLINOIS, FOR CALENDAR YEAR 2002”. MOTION PASSED BY VOICE VOTE.
3. The Village Clerk was presented with petitions from residents to include a referendum question on the ballot for a police pension.
PLAN COMMISSION:
No report.
ZONING COMMISSION:
Chairman Neil advised the Board that the Zoning Commission would schedule a meeting to discuss the proposed purchase of a parcel by Dundee Township that is adjacent to their current building at Sleepy Hollow Road and Route 72 which will be zoned under special use restrictions.
ZBA:
No report.
ATTORNEY:
No report.
ENGINEER:
No report.
TREASURER:
1. RZONCA MOVED WITH A SECOND FROM GETZ TO APPROVE THE WARRANTS IN THE AMOUNT OF $119,504.51. Board discussed the unauthorized extra charges ($1905) from Landmark Contractors for the Jamestowne Court project. GROM MOVED WITH A SECOND FROM RZONCA TO AMEND THE MOTION TO WITHHOLD THE OVERRUN AMOUNT OF $1,905 TO LANDMARK UNTIL THE DISPUTED AMOUNT IS EXPLAINED TO OUR SATISFACTION.
ON AMENDMENT: MOTION PASSED BY VOICE VOTE.
ON MAIN MOTION: AYE: RZONCA, GETZ, GROM, PICKETT. MOTION PASSED.
2. There were no comments on the financial statements.
3. Treasurer Panning briefly explained the proposed tax levy. GROM MOVED WITH A SECOND FROM RZONCA TO APPROVE ORDINANCE NO 2001-24 ENTITLED “TAX LEVY ORDINANCE”. AYE: GROM, RZONCA, GETZ, PICKETT. MOTION PASSED.
4. An EPA loan program is available to the Village to accelerate the water improvements program. GROM MOVED WITH A SECOND FROM RZONCA TO APPROVE THE STAFF TO TAKE ACTION TO PREPARE THE PRE-APPLICATION FOR AN IEPA PUBLIC WATER SUPPLY LOAN. MOTION PASSED BY VOICE VOTE.
(Trustees Morris and Ziemba arrive at 8:00 p.m.)
Larry Braasch from the Dundee Township Highway Department described the plans for the property they have would like to purchase that is just south of their current facility located at Route 72 and Sleepy Hollow Road. They intend to construct a four-compartment storage facility that will not be visible to Sleepy Hollow residents. The Board said they did not find this objectionable as presented in concept. This will be handled through the Zoning Commission.
COMMENTS FROM THE PUBLIC:
There were no comments from the public.
PARKS, ROADS & STREETS:
No report.
FINANCE:
1. Trustee Ziemba was asked if the Finance Committee would review the lease amount for the farmed Village property along south Sleepy Hollow Road.
2. Trustee Ziemba discussed the preliminary estimates for pension plans for police and other Village employees. The yearly cost to fund both plans would be approximately $100,000. For a house valued at $210,000, the annual tax increase would be approximately $61 for the police pension and $20 for the pension for other Village employees. These figures should be confirmed by the next board meeting. Trustee Getz expressed concern that if the residents pass the pension, but not a tax increase, the police department/budget will suffer the most from cutbacks to fund the plan. Board discussed this matter at length.
WATER:
No report.
POLICE & PUBLIC SAFETY:
1. The monthly police activity report was submitted.
2. GETZ MOVED WITH A SECOND FROM GROM TO APPROVE THE HIRING OF MATTHEW C. ANDRES AS A PART TIME POLICE OFFICER AT $10 AN HOUR. AYE: GETZ, GROM, MORRIS, RZONCA, ZIEMBA. MOTION PASSED.
PUBLIC BUILDINGS & ENVIRONMENTAL:
1. The Palatine Oil proposal will be discussed when more information has been received relating to this issue.
BUILDING & ZONING ENFORCEMENT:
1. The Army Corps. has stopped the project on Rainbow Drive.
OLD BUSINESS:
1. The Board should make a decision on the issue of boundaries.
2. The Board discussed the draft resolution and the phrasing of the referendum question on leaf burning. ZIEMBA MOVED WITH A SECOND FROM MORRIS TO SIMPLIFY THE QUESTION TO “…PROHIBITING THE BURNING OF LEAVES.” MOTION PASSED BY VOICE VOTE.
GETZ MOVED WITH A SECOND FROM GROM TO APPROVE RESOLUTION NO. 301 ENTITLED “A RESOLUTION AUTHORIZING A REFERENDUM ON THE QUESTION OF BURNING OF LEAVES IN THE VILLAGE”. MOTION PASSED BY VOICE VOTE.
3. MORRIS MOVED WITH A SECOND FROM GETZ TO APPROVE RESOLUTION NO. 302 ENTITLED “A RESOLUTION PROPOSING A REFERENDUM TO INCREASE THE AGGREGATE MAXIMUM TAX LEVY FOR THE VILLAGE OF SLEEPY HOLLOW”, WITH THE PERCENTAGE AMOUNT TO BE SUPPLIED BY THE NEXT BOARD MEETING. It was noted that the resolution includes both the police pension and a separate pension for the other Village employees. This should all be explained to the residents prior to the election. The Board requested that this question and the question from the residents for the pension are placed on the ballot consecutively. MOTION PASSED BY VOICE VOTE.
NEW BUSINESS:
No report.
MORRIS MOVED WITH A SECOND FROM GETZ TO ADJOURN THE MEETING AT 8:53 P.M. MOTION PASSED BY VOICE VOTE.
Respectfully submitted,
Norine Olson
Village Clerk
