REGULAR MEETING DECEMBER 18, 2000
MINUTES
The regular meeting of the Sleepy Hollow Corporate Authorities was called to order at 7:30 p.m. In attendance were Trustees Merkel, Morris, Nemec, Pickett and Rzonca (7:50 p.m.); Police Chief Montalbano; Treasurer Panning; Attorney Schuster (9:15 p.m.); and Clerk Olson. President Shields was absent.
MORRIS MOVED WITH A SECOND FROM NEMEC TO APPOINT MERKEL PRESIDENT PRO TEM. MOTION PASSED BY VOICE VOTE.
MINUTES:
1. PICKETT MOVED WITH A SECOND FROM MORRIS TO APPROVE THE REGULAR MINUTES OF DECEMBER 4, 2000 AS SUBMITTED. MOTION PASSED BY VOICE VOTE.
PRESIDENT:
1. The Board would like to know the date of the first meeting of the recently appointed Parks Committee.
CLERK:
1. PICKETT MOVED WITH A SECOND FROM NEMEC TO APPROVE ORDINANCE NO. 2000-24 ENTITLED “AN ORDINANCE ESTABLISHING DATES OF REGULAR MEETINGS OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW, KANE COUNTY, ILLINOIS, FOR THE CALENDAR YEAR 2001” WITH THE DATE CHANGES DISCUSSED. AYE: PICKETT, NEMEC, MORRIS. MOTION PASSED.
PLAN COMMISSION:
No report.
ZONING BOARD:
No report.
ZBA:
No report.
ATTORNEY:
1. There was some discussion of the proper connection fee for bulk water usage. The Village Treasurer will review this matter to clarify and this amount will be included in the ordinance and presented at the next meeting.
2. Board discussed the draft ordinance regarding the taxpayers’ bill of rights. The Treasurer suggested that we modify this to include that interest rates be indexed to the market. PICKETT MOVED WITH A SECOND FROM NEMEC TO APPROVE ORDINANCE NO 2000-24 ENTITLED “AN ORDINANCE ADOPTING A LOCAL GOVERNMENT TAXPAYERS’ BILL OF RIGHTS” WITH THE INSERTION OF AN INTEREST RATE TIED TO A MARKET INDEX. AYE: PICKETT, NEMEC. NAY: MORRIS. This motion did not pass. NEMEC MOVED WITH A SECOND FROM MORRIS TO TABLE THIS MATTER UNTIL “OLD BUSINESS” LATER IN THE MEETING. MOTION PASSED.
(Trustee Rzonca arrives)
ENGINEER:
1. The pigging project is complete but water will be discolored for several weeks while the system is flushed.
2. NEMEC MOVED WITH A SECOND FROM RZONCA TO APPROVE THE “PRELIMINARY ENGINEERING, FINAL ENGINEERING AND CONSTRUCTION GUIDANCE AGREEMENT FOR VILLAGE OF SLEEPY HOLLOW WATER MAIN SYSTEM IMPROVEMENTS”. The Board discussed this project which will replace the 4” mains with 8” water mains. AYE: NEMEC, RZONCA, MORRIS, PICKETT. MOTION PASSED.
TREASURER:
1. There were three additions to the warrants. NEMEC MOVED WITH A SECOND FROM PICKETT TO APPROVE THE WARRANTS IN THE AMOUNT OF $119,237.36. AYE: NEMEC, PICKETT, MORRIS, RZONCA. MOTION PASSED.
2. There were no comments on the financial statements.
3. MORRIS MOVED WITH A SECOND FROM NEMEC TO AUTHORIZE THE PURCHASE OF THE DELL POWEREDGE 2400 COMPUTER WITH AUTOLOADER AND APC SMART 1400 UPS SUPPLY FOR $9,728.50. AYE: MORRIS, NEMEC, PICKETT, RZONCA. MOTION PASSED.
4. The budget packets will be distributed earlier this year in anticipation of setting earlier meeting dates to discuss next year’s operating budget.
COMMENTS FROM THE PUBLIC:
There were no public comments.
ROADS & PARKS:
1. There was a meeting with the Village Engineer and Public Works Superintendent regarding the metering pits. It will be necessary to construct two new metering vaults and order two flow meters. The flow meters require four weeks lead time and actual construction by Public Works will take about one week. We will be disconnecting a resident from the West Dundee trunk and reconnecting to our new line. Board questioned whether an easement was necessary at the Kindercare location. They also discussed installation of a third meter at Homelife. We should advise West Dundee of all work we are undertaking before proceeding. PICKETT MOVED WITH A SECOND FROM RZONCA TO AUTHORIZE THE PURCHASE OF TWO INVENTRON ULTRASONIC FLOW METERS AT A COST NOT TO EXCEED $6,780.00 AS DESCRIBED IN THE DECEMBER 13, 2000 QUOTE FROM LEE ENGINEERING SALES CO. IN ARLINGTON HEIGHTS. AYE: PICKETT, RZONCA, MORRIS, RZONCA. MOTION PASSED.
PICKETT MOVED WITH A SECOND FROM RZONCA TO AUTHORIZE HEINZ & ASSOCIATES TO OBTAIN BIDS FROM REIKE TO ASSIST PUBLIC WORKS WITH THE METERING PROJECT AND FROM ELECTRICIANS FOR THE ASSOCIATED ELECTRICAL WORK FOR THIS PROJECT. AYE: PICKETT, RZONCA, MORRIS, NEMEC. MOTION PASSED.
2. Trustee Pickett has received resident calls concerning private plowing in the Village and problems of snow piles. He will check with area villages to determine how they handle private plowing in their villages.
FINANCE:
No report.
WATER:
No report.
POLICE:
1. The clarification of boundaries for police purposes is still pending due to weather.
2. The monthly police report was submitted.
3. Discussed the need for additional police officers. It was recommended we hire two individuals recently interviewed who have prior experience and will not require the state training. MORRIS MOVED WITH A SECOND FROM RZONCA TO AUTHORIZE THE HIRING OF SHAWN COOKSON AND BRYAN HARTGRAVES AS PART TIME POLICE OFFICERS AT AN HOURLY RATE NOT TO EXCEED $10.00. AYE: MORRIS, RZONCA, NEMEC, PICKETT. MOTION PASSED.
4. One of the squad cars is down for two weeks with repairs.
5. NEMEC MOVED WITH A SECOND FROM RZONCA TO AUTHORIZE THE PURCHASE OF A NEW SQUAD CAR AT A COST OF $20,568, WITH ARRIVAL AFTER MAY 1, 2001. AYE: NEMEC, RZONCA, MORRIS, PICKETT. MOTION PASSED.
HEALTH & SANITATION:
No report.
BUILDING:
1. Building permit fees are being discussed with Mr. Fahy.
OLD BUSINESS:
1. Grantastic Design is still willing to improve our website at no cost. Treasurer Panning will discuss this matter with the company and report back to the Board.
2. Trustee Nemec questioned the ownership of dam 2 and suggested a survey of the property. Clerk will obtain information on this property.
3. Morris and Nemec withdrew their motion and second to table the matter discussed under the Attorney report regarding the taxpayers bill of rights ordinance and the Board further discussed this ordinance. If there are any changes to the ordinance that was originally drafted, they should be communicated to all trustees. MORRIS MOVED WITH A SECOND FROM PICKETT TO APPROVE ORDINANCE NO. 2000-24 ENTITLED “AN ORDINANCE ADOPTING A LOCAL GOVERNMENT TAXPAYERS’ BILL OF RIGHTS” SUBJECT TO NO FURTHER CHANGES BY THE VILLAGE ATTORNEY, AND WITH THE INSERTION OF INTEREST AND PENALTY RATES TIED TO MARKET CONDITIONS. AYE: MORRIS, PICKETT, NEMEC, RZONCA. MOTION PASSED.
NEW BUSINESS:
1. Discussed the problem of street parking, which is not allowed in the Village. The police do issue tickets. Residents should contact police in advance if they are having a large party.
MORRIS MOVED WITH A SECOND FROM NEMEC TO ADJOURN TO EXECUTIVE SESSION AT 9:10 P.M. FOR THE PURPOSE OF DISCUSSING PERSONNEL AND EXECUTIVE MINUTES PURSUANT TO ”2(C)(1) AND (11) OF THE OPEN MEETINGS ACT. MOTION PASSED BY VOICE VOTE.
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The regular meeting resumed at 9:55 p.m.
RZONCA MOVED WITH A SECOND FROM NEMEC TO APPROVE FOR RELEASE TO THE PUBLIC THE EXECUTIVE MEETING MINUTES OF JULY 1, 1996, APRIL 5, 1999 AND MARCH 6, 2000. MOTION PASSED BY VOICE VOTE.
NEMEC MOVED WITH A SECOND FROM RZONCA TO ADJOURN TO EXECUTIVE SESSION AT 10:00 P.M. FOR THE PURPOSE OF DISCUSSING PENDING LITIGATION PURSUANT TO ’2(C)(11) OF THE OPEN MEETINGS ACT. MOTION PASSED BY VOICE VOTE.
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The regular meeting resumed at 10:20 p.m.
1. Trustee Pickett will ask Heinz Engineers to obtain all costs for installing a third metering pit at the Homelife store.
2. Board briefly discussed the vacant property at the southeast corner at Route 72 and Sleepy Hollow Road which is the subject of condemnation proceedings by the Kane County Forest Preserve District.
MORRIS MOVED WITH A SECOND FROM RZONCA TO ADJOURN THE MEETING AT 10:30 P.M. MOTION PASSED BY VOICE VOTE.
Respectfully submitted,
Norine Olson
Village Clerk
