REGULAR MEETING AUGUST 7, 2000
MINUTES
The regular meeting of the Sleepy Hollow Corporate Authorities was called to order at 7:30 p.m. In attendance were President Shields; Trustees Czerniawski, Merkel, Morris, Pickett and Rzonca; Police Chief Montalbano; Office Administrator Volkening; Attorney Schuster; Engineer Heinz; and Clerk Olson. Trustee Nemec was absent.
MINUTES:
1. PICKETT MOVED WITH A SECOND FROM MORRIS TO APPROVE THE REGULAR MINUTES OF JULY 17, 2000. MOTION PASSED BY VOICE VOTE WITH MERKEL AND RZONCA ABSTAINING.
2. PICKETT MOVED WITH A SECOND FROM MORRIS TO APPROVE THE SPECIAL MEETING MINUTES OF JULY 24, 2000. MOTION PASSED BY VOICE VOTE WITH MERKEL ABSTAINING.
PRESIDENT:
1. There will be an executive session later for litigation and personnel. MORRIS MOVED WITH A SECOND FROM PICKETT TO MOVE THE ENGINEER’S REPORT TO LATER ON THE AGENDA TO WAIT FOR THE ARRIVAL OF JOE HEINZ. MOTION PASSED BY VOICE VOTE.
CLERK:
No report.
PLAN COMMISSION:
Chairman Markey said the Commission continues to work on village-owned open space areas and a maintenance program for those areas. A report will be submitted to the Village Board.
ZONING BOARD:
The proposed text amendments have been distributed and comments should be directed to Art Neil.
ZBA:
There are two pending ZBA petitions which will be presented at the next meeting.
ATTORNEY:
1. The amendments to the liquor ordinance will be presented at the next meeting.
2. Rubloff has transferred the HomeLife store to the new owner.
CZERNIAWSKI MOVED WITH A SECOND FROM MERKEL TO ADJOURN TO EXECUTIVE SESSION AT 7:40 P.M. FOR THE PURPOSE OF DISCUSSING PENDING LITIGATION AND PERSONNEL PURSUANT TO ”2(C)(11) AND (1) OF THE OPEN MEETINGS ACT. MOTION PASSED BY VOICE VOTE.
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The regular meeting resumed at 9:10 p.m. The Village Attorney gave a short report on the status of the lawsuit and upcoming court dates and pleadings to be filed.
ENGINEER:
1. Mr. Heinz discussed the water main problem at Locust and Sycamore that surfaced when HomeLife was constructed. Subsequent review of the area has determined that the problem is in West Dundee by Target and a drain tile should be connected to the storm sewer. Mr. Heinz will request that West Dundee look into this.
2. The MFT road work should begin in a couple weeks. The Board asked that Public Works put up signs to inform the residents of the upcoming road disruptions.
3. We received a quote to review the bridge and submit a report with repair recommendations. PICKETT MOVED WITH A SECOND FROM RZONCA TO ACCEPT THE PROPOSAL FROM DAVID L. JACOBSON & ASSOCIATES FOR ENGINEERING SERVICES FOR EVALUATION OF THE BRIDGE ON SLEEPY HOLLOW ROAD IN THE AMOUNT OF $1,140.00. AYE: PICKETT, RZONCA, CZERNIAWSKI, MERKEL. ABSTAIN: MORRIS. MOTION PASSED.
4. Mr. Heinz met with West Dundee Public Works concerning the sewer metering. We will probably need more than one metering vault. Mr. Schuster should review the metering agreement.
5. We received IEPA approval for the 2000 water system improvements project. We are still working to obtain easements from several residents before this project can proceed.
6. We did not receive any bids for the pigging project. The contractors want the village to do some of the excavation work. We will see if Public Works is able to do this work. Mr. Heinz will modify the bid specs, obtain Board approval on the changes, and put the project out to bid again.
TREASURER:
1. There were additions to the accounts payable. We are back to using Speedway for gasoline. CZERNIAWSKI MOVED WITH A SECOND FROM MORRIS TO APPROVE THE WARRANTS OF AUGUST 4, 2000 IN THE AMOUNT OF $92,957.51. AYE: CZERNIAWSKI, MORRIS, MERKEL, PICKETT, RZONCA. MOTION PASSED.
2. There is a Finance Committee meeting on August 14th at 7:00 p.m.
COMMENTS FROM THE PUBLIC:
There were no comments from the audience.
ROADS & PARKS:
1. The new equipment at Sabatino Park should be installed soon.
2. The Bluffs requested that River Ridge be barricaded for a block party on August 27th from 12-5 p.m. The Board approved.
3. The truck lease requires the addition of a tailgate spreader which will change the cost of this item. PICKETT MOVED WITH A SECOND FROM CZERNIAWSKI TO REVISE THE PURCHASE ORDER TO ADD $2,092.00 TO THE TRUCK COST, FOR A TOTAL OF $71,078.67. AYE: PICKETT, CZERNIAWSKI, MERKEL, MORRIS, RZONCA. MOTION PASSED.
FINANCE:
1. Trustee Czerniawski asked that the Board review the purchase order discrepancy report.
2. MORRIS MOVED WITH A SECOND FROM MERKEL THAT WE WAIVE THE CHARGE OF $368.48 INCURRED BY THE VILLAGE OF CARPENTERSVILLE FOR POLICE SERVICES PROVIDED BY OFFICER WILSON. MOTION PASSED BY VOICE VOTE WITH CZERNIAWSKI VOTING NAY.
WATER:
1. We are off schedule in flushing due to manpower.
POLICE:
1. A resident wrote a letter thanking the police and Art Sunderlage for medical assistance to her dog.
2. A report on police activities for June and July was distributed.
3. The Chief has suggested we enter into a contract with the Kane County Animal Control for pick up of stray animals. This matter will be taken up at the next meeting.
4. MORRIS MOVED WITH A SECOND FROM PICKETT TO INITIATE A SEARCH FOR ADDITIONAL PART TIME POLICE OFFICERS. MOTION PASSED BY VOICE VOTE.
5. MORRIS MOVED WITH A SECOND FROM PICKETT TO AUTHORIZE THE VILLAGE PRESIDENT TO REVIEW CURRENT MANPOWER ISSUES WITH RESPECT TO THE POLICE DEPARTMENT AND REPORT HIS FINDINGS TO THE BOARD ALONG WITH ANY RECOMMENDATIONS HE MAY HAVE. MOTION PASSED BY VOICE VOTE.
6. The Police Dept. received a check from the Service Club for the defibrillator. MORRIS MOVED WITH A SECOND FROM RZONCA TO AUTHORIZE THE $2,900.00 DONATED BY THE SERVICE TO BE USED FOR THE PURCHASE OF A DEFIBRILLATOR. AYE: MORRIS, RZONCA, CZERNIAWSKI, MERKEL, PICKETT. MOTION PASSED.
HEALTH & SANITATION:
1. Trustee Rzonca informed the Board that a restrictive leaf burning ordinance will come before the Kane County Board very shortly and a second ordinance on funding to assist communities with removal of leaves for a limited period of time. Briefly discussed the use of equipment for this purpose.
BUILDING:
1. The HomeLife project is complete and they have received their occupancy permit.
2. A developer has applied for permits to build on three lots on Winmoor. The Army Corps has referred this matter back to the Village before they review the request further.
3. RZONCA MOVED WITH A SECOND FROM MERKEL TO PLACE A BAN ON RIGHT HAND TURNS (SOUTHBOUND TURNS) FROM THE EAST PARKING LOT EXIT OF HOMELIFE. Board discussion followed. Morris moved to table this matter but there was no second, and he withdrew his motion. AYE: RZONCA, MERKEL, PICKETT. NAY: CZERNIAWSKI, MORRIS. MOTION PASSED. Trustee Morris thought President Shields could vote in this instance according to the Illinois Municipal League Handbook.
OLD BUSINESS:
1. The matter of a donation to the Fine Arts Council will be discussed at the next meeting.
2. Hey & Associates has completed their study of the Deer Creek water drainage problem. We should now have Heinz & Associates prepare bid documents for the project. However, several residents in the affected area now do not want any work done on their swales. A meeting with all affected residents will be held later this week. The Board approved the attendance at that meeting of Joe Heinz and a representative from Hey.
3. Hey & Associates does not feel the water problems at isolated homes in Saddle Club are connected with the development west of Randall. Trustee Pickett said these problems may be the result of drain tiles and Hey should be advised of the location of these tiles.
4. A large bathroom mirror recently fell off the wall of a two homes in Saddle Club. This is a homeowner problem but we should put a notice in the next newsletter of this potential problem and possibly the name of the individual who fixed the mirrors that have fallen.
NEW BUSINESS:
The Board briefly discussed entering and exiting the HomeLife store on Locust and Route 72.
MERKEL MOVED WITH A SECOND FROM CZERNIAWSKI TO ADJOURN THE MEETING AT 10:25 P.M. MOTION PASSED BY VOICE VOTE.
Respectfully submitted,
Norine Olson, Village Clerk
