REGULAR MEETING DECEMBER 20,
1999
MINUTES
The regular meeting of the Sleepy Hollow Corporate
Authorities was called to order at 7:30 p.m.
In attendance were President Shields; Trustees Czerniawski,
Merkel, Morris, Nemec, Pickett and Rzonca; Police Chief Montalbano;
Treasurer Panning; Attorney Schuster; and Clerk Olson.
MINUTES:
1. MORRIS
MOVED WITH A SECOND FROM NEMEC TO APPROVE THE REGULAR MINUTES OF
DECEMBER 6, 1999 AS SUBMITTED. MOTION
PASSED BY VOICE VOTE.
PRESIDENT:
1. President
Shields attended an community meeting with School District 300
regarding the overcrowding in the schools.
2. A retirement
program for the police chief has been prepared and will be presented
to the Board shortly for review and approval.
CLERK:
1. RZONCA
MOVED WITH A SECOND FROM CZERNIAWSKI TO APPROVE ORDINANCE NO. 99-31
ENTITLED “AN ORDINANCE ESTABLISHING DATES OF REGULAR MEETINGS OF THE
BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW, KANE COUNTY,
ILLINOIS, FOR THE CALENDAR YEAR 2000”. AYE: RZONCA, CZERNIAWSKI,
MERKEL, MORRIS, NEMEC, PICKETT. MOTION
PASSED.
PLAN COMMISSION:
Chairman Markey said their board has compared the
draft Sleepy Hollow wetlands ordinance with that of Kane County.
A representative from the government studies at N.I.U. made a
presentation to the Commission regarding the local sewer system and
how it relates to Sleepy Hollow.
Our engineers should determine how much sewer capacity the
Village needs and should request from Elgin.
Trustee Merkel will contact Joe Heinz.
All Commission board members have copies of the Comprehensive
Plan. The Trustees should
review the Plan and compile a list of areas/items for possible
amendment. This will be discussed at the second meeting in January.
ZONING BOARD:
No report.
ZBA:
No report.
ATTORNEY:
1. A draft of
our response to West Dundee’s petition to NIPC regarding the FPA
change has been submitted for review.
Comments should be directed to the Village Attorney.
ENGINEER:
1.No report.
TREASURER:
1. There were
four additions to the warrants. There
was discussion on the uniform purchased for the police clerk.
Board discussed and it was agreed any future purchases for the
clerk would require board approval in advance.
Trustee Morris questioned the attorney charge for work on the
issue of maintenance of village owned property as he did not recall
authorizing it. The
attorney should be asked. CZERNIAWSKI
MOVED WITH A SECOND FROM NEMEC TO APPROVE THE WARRANTS IN THE AMOUNT
OF $148,668.56. AYE:
CZERNIAWSKI, NEMEC, MERKEL, MORRIS, PICKETT, RZONCA.
MOTION PASSED.
2. The financial
statements were reviewed. Sales
tax is under budget because of the delay in opening the HomeLife
store.
3. The
Orange Crush credit application will be held until our attorney
can discuss his concerns with it.
4. The Treasurer
recommends we delay a decision on the Nicor franchise agreement until
we can determine the best option for the Village.
5. The Board
discussed a proposed update to the personnel policy manual regarding
police overtime pay. This should be reviewed by the Village Attorney
relative to overtime paid to officers in training.
The Board agreed that police officers should be paid overtime
for more than 40 hours of work. Trustee
Czerniawski will discuss with Attorney Schuster.
COMMENTS FROM THE PUBLIC:
1. Susan Harney
of 1218 Timber Drive urged the Board to obtain control of the gravel
pit property on Boncosky rather than allow Open Space to purchase this
property and leave it in its present state.
2. Glen DeCosta
of 2311 Preston Lane in
West Dundee discussed the sewer capacity issues relating to the
development of the Pulte property along Route 72.
3.
Elizabeth Romano of 709 Surrey Lane questioned how individuals
outside the Village Board can request executive sessions with the
Board. President
Shields responded.
ROADS & PARKS:
1. Board
discussed the $45,000 proposal prepared by the Park District for the
Sabatino Park playground area. We
have only budgeted $30,000 for this project.
The Park District will contribute the design work and all bid
work for the project. There
is also a parking lot included in this proposal which would require
additional funds. We
could transfer the $15,000 budgeted for the bike path around Sabatino
Park. (We had anticipated additional grant money for this bike path
project which does not appear to be a viable option at this time.)
It was suggested that we may be able to get a local business to
sponsor a portion of the cost for this park.
PICKETT MOVED WITH A SECOND FROM MORRIS TO BEGIN PRELIMINARY
FACT GATHERING TO FURTHER CLARIFY THE $45,000 COST AND TO AGREE THAT
WE WILL TRANSFER THE $15,000 DESIGNATED FOR THE BIKE PATH TO THE PARK
EQUIPMENT REPLACEMENT PROJECT. WE WILL ALSO OBTAIN AN UNDERSTANDING FROM THE PARK DISTRICT
REGARDING CONTROL OF THIS PARK.
MOTION PASSED BY VOICE VOTE.
The Board agreed we wish to retain control over the park,
rather than give it to the Park District.
We would not object to the Park District conducting routine
maintenance reviews of the park equipment, however.
We must also obtain firm figures from the Park District
regarding total cost, including the proposed parking lot.
FINANCE:
No report.
WATER:
1. We have been
unable to install an inside water meter in a house on Hillcrest.
A certified letter should be sent to the resident requesting
access to install a meter within 30 days.
POLICE:
1. The issue of
hiring additional officers will be referred to the Finance Committee
for review. They will
give the Board their recommendations by the second meeting in
February. An additional
full time officer will be considered and Chief Montalbano should
contact Copsfast regarding a possible grant for this new officer.
HEALTH & SANITATION:
No report.
BUILDING:
1. Received a
letter from the engineers regarding a lot on Winmoor located in the
flood plain. Lot 49 has
received approval from the Army Corps. and the Board must now approve
a building permit for this lot pursuant to village ordinance.
RZONCA MOVED WITH A SECOND FROM NEMEC TO AUTHORIZE THE
ISSUANCE OF A BUILDING PERMIT FOR LOT 49, UNIT 9, OF SLEEPY HOLLOW
MANOR. The other trustees did not receive copies of the
correspondence from our engineers on this matter and this motion was
tabled until the next meeting.
2. Mr.
Podbregar, who improperly added fill to his flood plain property which
must now be removed, has asked to come before the Board to negotiate
this matter. This will be
done at a later date.
OLD BUSINESS:
1. Trustee Nemec
asked the Village Attorney to prepare an ethics ordinance. The Board
agreed that Trustees Morris and Nemec will instead prepare a draft for
board review which can then be forwarded to the Village Attorney to
prepare in ordinance form at a later date if necessary.
2. The Board
would like to include another survey in the next newsletter concerning
leaf burning.
3. Trustees
Pickett and Merkel and Hey & Associates’ Gary Schaffer met with
West Dundee officials concerning the Pulte development.
A list of several items requested by Hey & Associates was
presented to West Dundee. West
Dundee said there would be no buffer between the development
and adjoining Sleepy Hollow residents.
Fences are allowed in West Dundee and would up to the
individual homeowners or the association. Trustee Morris suggested the
developer could set fence parameters on those lots abutting Sleepy
Hollow. We have not
received input from our residents on issues to discuss with West
Dundee. The Carrington Reserve plans are on display at the Village
Hall and we should suggest residents leave their comments/suggestions
with the Village staff. All resident requests will be reviewed by the Board
before presenting to West Dundee.
Another meeting with West Dundee has not yet been scheduled.
NEW BUSINESS:
1. Village
Attorney Mark Schuster discussed final acceptance of the Bluffs
subdivision. CZERNIAWSKI
MOVED WITH A SECOND FROM NEMEC TO APPROVE RESOLUTION NO. 280 ENTITLED
“A RESOLUTION ACCEPTING THE PUBLIC IMPROVEMENTS IN THE BLUFFS OF
SLEEPY HOLLOW SUBDIVISION”.
MORRIS MOVED WITH A SECOND FROM NEMEC TO AMEND THE
MOTION TO MAKE APPROVAL SUBJECT TO VERIFICATION BY THE VILLAGE
ATTORNEY THAT THE FINAL ASPHALT PAVEMENT HAS BEEN APPLIED TO THE
ROADS.
ON AMENDMENT: MOTION
PASSED BY VOICE VOTE.
ON MAIN MOTION :
MOTION PASSED BY VOICE VOTE.
2. CZERNIAWSKI
MOVED WITH A SECOND FROM MORRIS TO ADJOURN TO EXECUTIVE SESSION AT
9:45 P.M FOR THE PURPOSE OF DISCUSSING PENDING, PROBABLE OR IMMINENT
LITIGATION PURSUANT TO ‘2(C)(11)
OF THE OPEN MEETINGS ACT.
A question was raised by Mr. DeCosta from the audience and by
certain Board members concerning the basis for this executive session;
the Village Attorney advised that the session was authorized by the
Sections cited in the motion. AYE:
CZERNIAWSKI, MORRIS, NEMEC, RZONCA.
NAY: MERKEL, PICKETT. MOTION
PASSED.
MORRIS MOVED WITH A SECOND FROM CZERNIAWSKI TO AMEND
THE MOTION TO ALSO INCLUDE IN THE SESSION THE DISCUSSION OF THE
RELEASE OF EXECUTIVE MINUTES PURSUANT TO ‘2(C)(21)
OF THE OPEN MEETINGS ACT. MOTION
PASSED BY VOICE VOTE.
****************************
The regular meeting resumed at 11:25 p.m.
PICKETT MOVED WITH A SECOND FROM CZERNIAWSKI TO
APPROVE THE RELEASE OF THE EXECUTIVE MEETING MINUTES FROM APRIL 6,
1998, JULY 20, 1998, AUGUST 17, 1998, OCTOBER 5, 1998, APRIL 19, 1999,
AND JUNE 21, 1999. MOTION
PASSED BY VOICE VOTE.
MORRIS MOVED WITH A SECOND FROM NEMEC THAT THE
VILLAGE FINANCIAL PROJECTIONS PRESENTED BY THE FINANCE TRUSTEE BE
DISCUSSED AT THE JANUARY 3RD MEETING AND BE AVAILABLE TO
ANY RESIDENTS AND THE PRESS. MOTION
PASSED BY VOICE VOTE.
NEMEC MOVED WITH A SECOND FROM RZONCA TO ADJOURN THE
MEETING AT 11:30 P.M. MOTION
PASSED BY VOICE VOTE.
Respectfully submitted,
Norine Olson
Village Clerk
